Fireflies alternative
A simpler Fireflies alternative — without the per-seat upsell.
Scribble connects your calendar, sends a bot to your Zoom, Meet, or Teams calls, and emails you a summary with action items within five minutes of hang-up. No video stored, no per-seat pricing, no AI minutes meter to babysit.
Why teams leave Fireflies
AI summary minutes are gated by tier.
Fireflies' Free plan caps AI summary minutes per seat per month. Pro raises the cap; Business raises it again. If your team has a heavy meeting week — onboarding, a board prep sprint, a customer-discovery push — you hit the meter and either skip summaries or upgrade. The cap is a number that exists to push you to the next plan, not because summarization is genuinely scarce. Scribble's standalone $18/mo and the Stack bundle's $20/mo are flat: every meeting on your calendar gets summarized, every time. Nothing to ration.
CRM sync is locked to Business.
If you want Fireflies notes to land in HubSpot or Salesforce automatically — exactly the use case sales teams buy meeting notetakers for — you have to be on Business at $19/user/month annual. That's $228/user/year just to get the integration that justified the purchase in the first place. For a five-person revenue team that's $1,140/year before you've recorded a single call. The pricing tier structure is designed so the integrations you actually need always live one tier up.
"Fred from Fireflies" shows up in client meetings.
The Fireflies bot identifies itself with a generic name on the call participant list. In an internal standup it's fine. In a discovery call with a new prospect, "Fred from Fireflies has joined the meeting" creates a moment of friction — clients ask what it is, whether they're being recorded, why a third party is on the call. Some Stack Scribble customers cited this as the #1 reason they switched: the bot looks like a stranger, and the conversation has to pause to explain it.
Storage and history limits creep in on Pro.
Pro gives you a fixed amount of storage and a finite history window for transcripts. Heavy users hit it after a few months, and the choice becomes: delete old recordings, archive offline, or upgrade. None of those are good. For teams that treat meeting notes as a long-term knowledge base — searchable across years — the storage cap turns the product into a rolling window. Scribble doesn't store video at all (more on that below), so the storage math is fundamentally different: transcripts and summaries are tiny, and there's no per-tier cap.
What Stack Scribble does differently
No video stored — only transcript and summary.
This is Scribble's clearest differentiator. Most meeting notetakers record video, store it on their servers, and attach the transcript to it. That creates a real privacy story: every confidential conversation, every off-the-cuff comment, every NDA-bound discussion lives as a video file on a vendor's infrastructure. Scribble keeps the audio just long enough to transcribe, then deletes it. What's left is the transcript and the summary — text. If a client asks "is this being recorded?", the honest answer is "transcribed, not recorded." That changes the conversation.
Summaries arrive in ~5 minutes, not 10–15.
Fireflies' standard summary delivery is 10–15 minutes after a call ends. Scribble targets ~5 minutes. The difference matters when you're hopping between calls — you can finish a discovery call, walk to your desk, and the summary with action items is already in your inbox before the next meeting starts. Action items are extracted with speaker attribution ("Sarah committed to sending the proposal by Friday"), so the follow-up writes itself. The speed comes from a tighter pipeline: parallel transcription + summarization, no video encoding step in the middle.
Per-speaker labels that hold up.
Speaker diarization — telling who said what — is the single hardest part of meeting transcription, and it's where cheap notetakers fall apart. Scribble's speaker labels are competitive with Fireflies on calls of 2–6 people, and the summary attributes action items and decisions to the right person. If two engineers argued over an architecture call, the summary tells you which one committed to the spike. The transcript is searchable by speaker; you can pull every quote from a given participant across every meeting they attended.
One subscription, eight tools — flat pricing.
Fireflies Pro at $10/user/month annual costs a 5-person team $600/year. Business at $19/user/month is $1,140/year. The Stack bundle is $20/month flat — $240/year — for the entire workspace, no per-seat math. That's Scribble plus Slate (notes), Stream (screen recording), Stack Sync (scheduling), Momentum (tasks), Stack Chat, SpeakBar (dictation), and Stack Timekeeper. If you'd otherwise be cobbling Fireflies + Calendly + Loom + Asana, the bundle pays for itself in week one.
Where Fireflies still wins
Honest tradeoffs — read this before switching.
Fewer CRM integrations — and that's the honest gap.
Fireflies has spent years building native integrations with HubSpot, Salesforce, Pipedrive, monday, Notion, and a long tail of sales tools. Scribble has the obvious ones (calendar, Slack, email export), but if your sales motion depends on Fireflies → Salesforce auto-logging out of the box, you'll feel the gap. We have an API and webhooks; you can wire the connection up via Zapier or a small script. But "native, click to enable" is not where Scribble is yet. Be honest about whether this is your dealbreaker.
No team analytics or talk-time rollups.
Fireflies offers conversation analytics — talk-time ratios, filler-word counts, sentiment trends, team-level rollups. For a sales-coaching workflow where managers review reps' talk time and question rate across calls, this is genuinely useful. Scribble focuses on the individual meeting: a clean transcript, a tight summary, action items. We don't aggregate across calls into team dashboards yet. If conversation intelligence is core to how you coach reps, Fireflies (or Gong, Chorus) does that better today.
Web-only — no desktop app.
Scribble is a web app. The bot joins calls, the dashboard runs in the browser, summaries arrive by email. There's no native macOS or Windows client to install. For most users that's fine — there's nothing to manage and nothing to update. For users who specifically want a tray icon or a desktop integration that monitors meetings without a browser tab open, Scribble isn't that. (Speak Bar, the dictation product in the bundle, is desktop — but Scribble itself is not.)
Stack Scribble vs Fireflies — feature comparison
| Feature | Fireflies | Stack Scribble |
|---|---|---|
| Joins Zoom / Google Meet / MS Teams | Yes | Yes |
| Calendar OAuth (Google + Microsoft) | Yes | Yes |
| Per-speaker transcript labels | Yes | Yes — competitive accuracy |
| Summary delivery time after hang-up | 10–15 min | ~5 min |
| Stores video of the meeting | Yes — on their servers | No — transcript + summary only |
| AI summary minutes/month | Tier-gated (Free/Pro/Business) | Unlimited (flat price) |
| CRM sync (HubSpot, Salesforce) | Business tier only ($19/user/mo) | API + webhooks (Zapier-friendly) |
| Talk-time analytics / team rollups | Yes | Not yet |
| Native integrations directory | Large — decade of partnerships | Small — calendar, Slack, email, API |
| Bot label in client meetings | "Fred from Fireflies" | "Scribble Notetaker" (rename-able) |
| Per-seat pricing | $10–$19/user/mo (Pro / Business) | $20/mo flat workspace, unlimited users |
| Bundled with other tools | No | Yes — 8 apps for $20/mo |
Pricing — at 5 seats per year
Fireflies
Fireflies Pro @ $10/user/mo (annual)
$600 /yr
Stack bundle
Stack bundle @ $20/mo flat (1 workspace, unlimited users)
$240 /yr
Saves $360/yr (60% off)
Migrating from Fireflies
- 1
Disconnect Fireflies from your calendar.
In Fireflies: Settings → Integrations → Calendar → Disconnect. This stops Fred from auto-joining future meetings. Your past Fireflies notes stay in Fireflies — they don't move with you (Fireflies has no export-to-rival path), but they remain accessible in your account.
- 2
Connect Scribble to Google or Microsoft Calendar.
In Scribble: Settings → Connect Calendar. OAuth flow takes 30 seconds; pick which meeting types Scribble joins (all, only external, only meetings you organize). Scribble pulls the next 14 days of meetings and queues the bot for each one.
- 3
Customize the bot display name.
In Scribble settings, set the bot's name as it appears on the participant list. Default is "Scribble Notetaker"; many users set it to "[Your Name]'s Notetaker" so client meetings show "Sarah's Notetaker" rather than a generic third-party name. Small detail, big difference in client calls.
- 4
Test on a low-stakes internal meeting.
Pick a 1:1 or a standup as your first Scribble run. Confirm the bot joined, transcribed correctly, identified speakers, and the summary email arrived. Compare it to a Fireflies summary side by side. Scribble's summaries are tighter; verify that's what you want before rolling out.
- 5
Cancel Fireflies at next billing.
Once you've used Scribble for 2 weeks across the meeting types you actually have, cancel the Fireflies subscription. Past Fireflies recordings remain accessible on a downgraded free tier as long as you keep the account open — useful for back-references.
FAQ
Is Stack Scribble a true Fireflies replacement?+
For small teams and solo operators who don't depend on Salesforce or HubSpot auto-sync, yes — calendar OAuth, multi-platform meeting capture, per-speaker transcripts, and AI summaries with action items are all there, and summaries arrive faster. The honest exceptions are heavy CRM-integrated sales teams (where Fireflies' native HubSpot/Salesforce sync is genuinely better) and teams that rely on talk-time analytics for coaching. Scribble is best for small teams or solos who don't need Salesforce sync.
Does Scribble store the video of my meetings?+
No — and this is the privacy story. Scribble's bot joins the call, captures audio long enough to transcribe, and then deletes the audio. What persists is the transcript and the summary, both text. There's no video file sitting on Scribble's servers waiting to leak. For confidential conversations — board prep, hiring debriefs, NDA'd customer calls — the difference is meaningful.
Will my past Fireflies meeting notes import into Scribble?+
No. Fireflies doesn't expose a clean export path that another notetaker could import, and we haven't built a parser for the partial exports they do offer. The honest answer: past notes stay in Fireflies (you can keep that account on free tier as a read-only archive), and your Scribble history starts on day one. Both tools read your calendar, so the migration itself takes about 5 minutes — disconnect Fireflies, connect Scribble.
How fast does the summary actually arrive?+
We target 5 minutes after the meeting ends, and the median is closer to 3–4. There's a tail — very long meetings (90+ minutes) and ones with poor audio quality can take longer. The summary is emailed to the host with action items, decisions, and a link to the full transcript. For comparison, Fireflies' standard delivery is 10–15 minutes.
Does Scribble work on Zoom, Google Meet, AND Microsoft Teams?+
Yes — all three. Scribble reads the meeting URL out of the calendar invite and joins automatically as a guest. There's no per-platform setup; one calendar OAuth covers Zoom links, Meet links, and Teams links. If a meeting has no video link in the invite (phone-only conferences, in-person meetings), Scribble skips it.
Can I rename the bot so it doesn't look like a stranger?+
Yes. The bot's display name on the participant list is configurable — set it to "[Your Name]'s Notetaker" or whatever fits your team's tone. This is one of the smallest UX details with the biggest impact in client meetings; "Sarah's Notetaker" reads like a personal assistant rather than an unknown third party.
What about CRM sync to Salesforce or HubSpot?+
This is the area where Fireflies is genuinely ahead. Scribble has an API and webhook layer, and you can wire summaries to HubSpot or Salesforce via Zapier or a small script — but native, one-click CRM sync isn't built in yet. If your daily workflow depends on Fireflies → Salesforce automation, evaluate carefully before switching, or wait for our native integration.
Is the bundle worth it if I only need a notetaker?+
Probably yes. Scribble standalone is $18/month; the bundle is $20 — only $2 more — and adds Slate (notes), Stream (screen recording), Stack Sync (scheduling), Momentum (tasks), Stack Chat, SpeakBar (dictation), and Stack Timekeeper. Even if you ignore seven of them, $2/month for the option to use them later is hard to argue with.
Verdict
Stack Scribble is the right Fireflies alternative for small teams, solo operators, and consultants who want a notetaker that just works — calendar in, summary out — without the per-seat upsell ladder or the privacy overhang of stored video. Summaries land in five minutes, the bot can be renamed so it doesn't crash client meetings, and the flat $20/month bundle pricing means you stop counting AI minutes and start using the product the way it should work. The honest exception is sales teams whose daily flow runs through Salesforce or HubSpot. Fireflies' native CRM sync is real, it's been hardened over years, and Scribble's API-and-webhooks story isn't a substitute for click-to-enable. Same goes for teams that lean on talk-time analytics and conversation intelligence to coach reps — Fireflies (and Gong, Chorus) is genuinely ahead there. For everyone else — founders running discovery calls, consultants with back-to-back client meetings, small ops teams that want summaries without ration meters, anyone uncomfortable with a third-party server holding video of their confidential calls — Scribble is the simpler, faster, more private option. Disconnect Fireflies' calendar, connect Scribble's, and you can be switched over in five minutes. Run it on internal meetings for a week, then ship it across your client calls. The $360/year you save on a 5-person team is the smaller win; the bigger one is not having to explain Fred to a prospect ever again.
Ready to switch?
Try Stack — all 8 apps for $20/mo flat.
Stack Scribble is one of eight bundled apps. No per-seat fees. Cancel anytime.